PROJECT COMPLETION REPORT

AND HANDOVER NOTES 

 

Solomon Islands Development Administration and Participatory Planning Programme for Provincial Governments and Rural/Outer Island Communities

(SIDAPP)

 

 

 

 

 

Prepared by:

United Nations Office for Project Services (UNOPS)

Asia Office, Kuala Lumpur Malaysia

for submission to the Solomon Islands Government

 

thru:

 

United Nations Development Programme (UNDP)

Suva, Fiji

 

 

 

 

 

02 December 2001

 

 

 

 

 

 

1.0      Introduction

 

1.1     Project Background

 

In June 1996, the Solomon Islands Government issued a paper to clarify development objectives vis-à-vis aid assistance to the country. It identified the following as priority objectives of such assistance:

 

a.      To improve the living conditions and welfare of the people, especially those with low income who live in relatively remote rural areas;

 

b.      To increase private sector opportunities, competitive environment and productive capacity;

 

c.      To generate employment for the people;

 

d.      To increase the capacity of vulnerable groups, including women, to contribute to development; and

 

e.      To promote the management of natural resources in an appropriate and environmentally sustainable manner.

 

The Government considered strengthening development administration, as well as enhancing community participation in development efforts, as a necessary means to implement the various strategies designed to achieve these policy objectives. These strategies include: integrated rural development; urban development; progressive improvement of village and rural settlements; acceleration of smallholders agriculture and fisheries development; establishment of cottage and small-scale industries, particularly in rural areas; land use plans and promotion of rural infrastructure; increased decentralization; and provision of social services.

 

A number of funding schemes were in place to assist rural communities implement social welfare and income generating projects. For instance, New Zealand and Canada made available SBD709,147 yearly since the early 1980s to enable the Provincial Development Unit to fund micro projects in fisheries, agriculture, livestock industry and transport.  Its 1996 progress report noted the need to strengthen development planning at provincial government level as basis for sound project identification by local communities.

 

In 1992, the Ministry of Provincial Government and Rural Development administered the Solomon Islands Community Project Special Assistance (SICOPSA) fund to provide grants of up to SBD5,000 per community group to be used for income generating projects. The scheme was discontinued in 1994 due to mounting funds misuse cases.  It resumed operations the following year with the policy of providing project materials rather than cash.  The Government provided SBD3 million annually to the scheme until it was terminated in 1997 upon the assumption of a new government.

   

 

The Government proposed that the intended assistance from UNDP for the programming cycle at that time should contribute to building capacities for more collaborative efforts amongst provincial governments, local communities and the private sector in the identification, preparation and funding of projects in the rural sector.

 

Government planners noted that whilst there had been a tremendous increase in funding community-based projects, a comprehensive and consistent development framework was not in place to serve as basis for such partnership.  Specifically, there had been no systematic methodology used to assess the local situation, identify priority problems, and allocate local and external resources to solve these problems.

 

Each project had been pursued as part of a perpetual cycle of asking for benefits on account of clan, family and political connections, rather than as means to achieve development objectives for overall community well-being.

 

In the 1980s, UNDP assisted in the preparation of provincial development plans as part of a project (SOI/85/003) which sought primarily to implement the National Development Plan 1985 – 1989.  There had been no major effort by any external assistance agency to pursue capability objectives at provincial government level.

 

As designed, the project would respond to the need of strengthening the capacity of the Ministry of Provincial Government and Rural Development staff to provide adequate administrative, training and technical support to provincial governments, as well as NGOs, local institutions and other institutions of civil society in undertaking tasks related to participatory local development planning and implementation.

 

As a pilot project to be implemented in Malaita, Isabel and Rennell and Bellona, the Solomon Islands Development Administration and Participatory Planning Programme (SIDAPP) was expected to produce the various tools needed to enable the Ministry to implement a capability-building programme aimed at enhancing the participation of village groups in area-specific planning and project development processes.  The three provinces would be used to test and validate training modules and participatory approaches towards this end. 

 

Constituency profiles and action plans, the key outputs of these modules and methodologies, would then serve as basis for the planning and monitoring of specific projects identified and implemented by marginalized groups.

 

In this way, the funding schemes initiated by Government and donors could be more effectively used to improve the situation of the most disadvantaged layer of the rural population.

 

1.2       Official arrangements

 

The project was signed on May 16,1997 in Nadi, Fiji by the UNDP Resident Representative and a representative from the Ministry of Foreign Affairs. UNDP committed funds amounting to $998,820, whilst the Government would provide SBD220, 000 worth of in-kind support. Originally planned to start 01 June 1997,

the project finally took off in November of the same year. The project document had to be revised to adjust to policies of the new Government that emerged after the elections held in August.

 

After its initial pilot phase (Nov 97 to Aug 99), the project received an additional budget of USD471,905 to enable it to expand coverage. Meanwhile, the social unrest intensified. SIDAPP modified its thrust by promoting peace and development initiatives through student volunteers recruited and trained to act as community motivators. For this succeeding phase from Aug 00 to Jan 01, the project received an additional USD50,000 from UNDP.  For the final phase (Oct – Dec 01), the project was provided USD85,000 to complete its activities, including those designed to enable the pilot project to identify key components of a possible national programme based on its lessons and accomplishments.

 

1.3     Project Objectives

 

As indicated in the original project document, the development objective is as follows:

 

To enhance capacities for development administration and participatory planning at national, provincial and community levels through the systematic planning, implementation and monitoring of projects with high degree of community-government-private sector collaboration. 

 

The immediate objectives are:

 

1)     To strengthen the capability of the Ministry of Provincial Government and Rural Development to carry out essential tasks in accordance with identified mission and mandate, and those directly related to the promotion and implementation of community-based development planning and management, including project development, monitoring and evaluation.

 

2)     To evolve a development framework (Area/Constituency/Provincial Profiles and Plans) in each of the targeted three provinces (Isabel, Rennel and Bellona, and Malaita) as basis for identifying projects and targeting specific disadvantaged groups.

 

3)     To consolidate or further strengthen all the relevant structures previously mobilized (or formed in pursuing the previous two objectives) around the key tasks related to strengthening development administration and participatory processes in the planning, management and monitoring of provincial and area-based plans and projects.

 

In accordance with the recommendations of the 1st Tripartite Review Meeting held on 22 September 1999, the following specific objectives were added to support the project’s expansion phase (Sep 99 to Jun 00):

 

1)     Strengthen the Provincial Government Development Unit (PGDU) as the technical and training arm of the Ministry;

 

2)     Institutionalise participatory profiling, action planning and project development;

 

3)     Facilitate funding and technical support to micro-projects identified by disadvantaged communities and groups;

 

4)     Establish and maintain a functional community-based monitoring system; and

 

5)     Reinforce the implementation of provincial government reforms.

 

Due to the intensification of the social unrest, project activities were suspended for two months in June and July 2000. When it resumed operations in August, several objectives were added to support the peace and development efforts of the new Government:

 

 

1)     Promote Government-community partnership in addressing issues related to the social conflict;

 

2)     Contribute to improving the database on displaced families and persons in Malaita and Guadalcanal;

 

3)     Build capacities for local level planning and implementation even under difficult circumstances;

 

4)     Strengthen citizen volunteerism in crisis situations;

 

5)     Evolve and/or strengthen existing mechanisms through which Government and local communities can participate in addressing issues related to the social unrest.

 

During  the 2nd Tripartite Review Meeting held on 29 Jan 01, it was decided that for the remaining project life, SIDAPP would begin the process of replicating the training and field operations methodologies, systems and procedures that it field-tested and validated.  Hence, the following specific objectives were added:

 

 

1)     Formulate a national programme based on project experiences and lessons learnt

 

2)     Restructure existing institutional arrangements in preparation for the national programme

 

3)     Develop the Information Technology component of the new programme as means to help bring about national unity and facilitate information flow and service delivery to all the provinces and regions

 

4)     Establish linkages with other entities to ensure the multi-sectoral orientation of the new programme 

 

 

2.0           Results and Conclusions

 

The accomplishments under each of the respective project phases are summarized as follows:

 

2.1       Pilot Phase (Nov. 97 to Aug 99)

 

§         Completed community-based planning in all targeted 9 Constituencies of the pilot provinces

 

§         Produced Constituency Development Profiles and Action Plans (Book 1) as well as Compilation of Projects (Book 2) identified and prepared in cooperation with 2,823 disadvantaged families and 411 disadvantaged villages in all 9 Constituencies

 

§         Organised formal structure (Provincial Government Development Unit) and ad hoc structures (National Core Team of Trainers - NCTT; Provincial Core Team of Trainers – PCTT; and Local Development Core Team – LDCT) from both government and NGOs and trained them intensively on community-based planning

 

§         Drafted, field tested and validated the PGDU Manual on Constituency Profiling, Action Planning and Project Preparation with focus on the involvement of disadvantaged communities and groups

 

§         Developed and implemented a Comprehensive Development Orientation and Skills Training Programme based on the consultants’ reports on the capability assessment of the Ministry and the various clients that it deals with

 

§         Implemented this orientation and training programme for:

 

·         206 Ministry staff at all levels;

·         52 provincial executive members;

·         66 heads of provincial divisions;

·         290 leaders of NGOs, church organizations, women and youth groups and private sector companies;

·         116 chiefs and traditional leaders;

·         480 members of village committees

 

§         Prepared guidelines and conducted seminar for Parliamentarians and other sectors involved in implementing the new Rural Community Development Fund (RCDF).

 

§         Produced the following to ensure that the new RCDF would be a tool for bringing development information and projects to the disadvantaged sections of the Constituencies:

 

 

 

 

 

Note: Funds amounting to USD1.3 million were released (Aug – Oct 98) based on the guidelines prepared by SIDAPP which favour support to disadvantaged communities and groups.

 

2.2     Expansion Phase (Sep 99 – Jun 00)

 

§         Staff development plan prepared and implemented to strengthen PGDU:

 

·         Five (5) technical officers attended short-term course on participatory planning at the Ateneo de Davao University in Southern Philippines;

 

·         Three (3) technical officers awarded scholarships upon the recommendation of the project;

 

·         Two (2) technical officers are taking up courses at USP Extension Centre;

 

·         One Admin Officer went on attachment with UNDP Suva

 

§         Financial management and control system of PGDU reviewed and reform measures implemented;

 

§         Constituency profiling and action planning in five (5) out of the remaining nine (9) constituencies in Malaita, bringing the total project constituencies to 14, this time with minimal technical supervision from the CTA;

 

§         Community projects with a total value of SBD217 million appraised, revised and endorsed to donors and government Ministries through the Provincial Project Screening Committees;

 

§         Several projects (water supply and sanitation; schools; library) were funded through the Japanese Grassroots Development Initiative, AusAid Community Aid Programme (ACAP); and RCDF of some MPs;

 

§         Field-testing of the Community-Based Monitoring System (CBMS) initiated in three (3) constituencies (Aoke/Langalanga, Central Kwara’ae, West Kwara’ae) in Malaita;

 

§         Technical inputs provided the ADB-funded Provincial Government Review and Strengthening Project

 

·         Prepared the Terms of Reference for the review

 

·         Formulated the project subsequently approved by ADB

 

·         Reviewed Ministry policies and recommended priorities  subsequently approved by the Cabinet

 

·         Designed the community consultation activities to ensure maximum participation of the people in discussing issues related to the provincial government review

 

 

2.3     Support to Peace and Development Phase

(Sep 99 – Jun 00)

 

§         A total of 91 Peace and Development Volunteers (PDVs) were trained, organized into area development teams and assigned to 49 out of the country’s 50 Constituencies;

 

 

 

 

 

§         Agreement signed with SICHE on the implementation of a Rural Development Volunteers Project

 

2.4     Replication Phase - From Pilot Project to National Programme

 (Feb 01 – Dec 01)

 

§         Development profiles prepared for all nine (9) provinces;

 

§         Updating of the profiles by the provinces themselves through consultations and assessment of primary and secondary data;

 

§         Core development strategies identified for each province based on these strategies;

 

§         Atlas of Solomon Islands, a compendium of 100 maps indicating rural development resources and services per province, prepared and printed;

 

§         Initial assessment conducted on the financial and economic resources available per province;

 

§         PGDU reorganized to become the Rural Development Programme in anticipation of the new programme;

 

 

§         The National Rural Development Task Force organized to give policy advice in the formulation of NIRPDP;

 

§         The Rural Development Volunteers Association (RDVA) formed to facilitate the systematic recruitment, training and deployment of youth volunteers for village development work;

 

§         People First Website established primarily to generate policy and programme support to community-identified projects;

 

§         People First Internet Café established as means to address the digital divide in Solomon Islands and to eventually serve as hub of a rural based information and communication system;

 

§         The country’s first rural email station set up in Sasamungga, a remote island village in Choiseul, the country’s northernmost province;

 

§         Agreement signed with Embassy of Japan for the establishment of two more email stations in Ulawa and Temotu;

 

§         Base station established through British funding which can make possible the servicing of rural email stations and make them operational;

 

§         Project on the establishment of 25 rural email stations prepared in detail, its technical feasibility reviewed and successfully field-tested and validated. 

 

Summary Of Recommendations

 

During the 3rd and Final Tripartite Review of the project held on 19 November 2001, specific recommendations were presented by the project and subsequently discussed and endorsed by representatives of both the Government and UNDP. These recommendations were designed to support the transformation of the pilot project SIDAPP into a national programme that would complement both the short-term efforts of maintaining peace during a post-conflict situation and to lay the groundwork for a more strategic response to the root cause of the conflict which is the lack of balanced and equitable development amongst the country’s provinces and regions.

 

The following recommendations were presented, discussed and eventually endorsed by the participants, and by representatives of both the Government and UNDP, during the project’s 3rd and final tripartite review meeting: 


 

Recommendation #1:

 

A two-year preparatory assistance project be implemented to formulate the detailed indicative plan for the national integrated rural and provincial development programme (NIRPDP)

 

Based on the Programme Framework, the specific outputs to be produced during this preparatory project assistance  phase can include the following:

 

 

      of resources and locations

 

     village communities

 

 

It is proposed that the Technical Secretariat for this preparatory assistance  phase of NIRPDP be established at the Ministry of National Planning and Human Resources

Development to ensure

 

-close collaboration in the implementation of the revised two-year Medium Term Development Strategy (MTDS) designed to address key concerns related to

 

 

 

-sharing a common pool of technical expertise for other related policy and programme formulation initiatives, namely:

 

o        drawing up poverty reduction strategies;

 

 

     the provinces and constituencies;

 

 

 

Recommendation #2:

 

The national government consider the establishment of the rural based information and communication system top priority during the two-year period of reconstruction and thus boost efforts at achieving national unity and facilitating the flow of development information and services to most of the country’s village communities  

 

It is proposed that a two-year pilot project be undertaken as a vital component of NIRPDP to complement the objectives of the preparatory assistance phase.

 

The proposed project has been submitted for funding to UN Human Security Fund donated by the Government of Japan; and to UNDP for consideration in their next Programming Cycle.

 

The Technical Secretariat for the NIRPDP Preparatory Assistance Phase can address the digital divide through this project and facilitate its implementation beyond the pilot phase by:

 

 

 

 

Recommendation #3:

 

The government strengthen the new division by adding more technical staff to enable it to implement current agreements and assume more tasks related to the implementation of rural development projects

 

In the light of this recommendation endorsed during the TPR, the Government may  transfer underutilized technical staff from other Ministries to the proposed Rural Development Division.


 

Recommendation #4:

 

The government and donors help strengthen the RDVA as a vital organisation to engage out-of-school youth in  implementing and monitoring rural development programmes and projects, as well as to extend the outreach of government programmes to remote rural communities.

 

The Association is now in the process of recruiting and training members in each of the 50 Constituencies. The RDVA has become the partner agency of the Division in implementing the start-up activities of the People First Network. It has signed an agreement with the government of Taiwan for the provision of technical assistance to enable the project to implement the initial activities.

 

The RDVA was recently given a SBD240,000 grant to conduct election awareness campaigns in the provinces. It has been chosen as the contractor for implementing a USD300,000 schools rehabilitation project under the UN Human Security Fund.

 

In the immediate future, it may be necessary to produce appropriate legislation to further strengthen the role of the RDVA as the partner agency of the Ministry in the planning, implementation and monitoring of rural development programmes and projects, especially those involving out-of-school youth. 

 

Recommendation #5:

 

The Ministry of Provincial Government and Rural Development continue to validate the community-based monitoring system manual and operating procedures and linked the trained community youth volunteers to the various provincial substations to improve the data base on current programmes and projects reaching the village communities.

 

The project has recruited, trained and deployed volunteers in three pilot constituencies in Malaita to field-test the community-based monitoring system.  In the national programme being proposed to succeed SIDAPP, participatory monitoring will be a built-in feature to ensure that programmes and projects have adequate community and technical support.

 

A two-year preparatory assistance phase is recommended for the proposed programme for the following reasons:

 

·         To enable the new programme to be an integral part of the Medium Term Development Strategy which will be revised on account of the impact of the recent social unrest on the country’s economic and social development;

 

·         To lay the groundwork for the formulation of a comprehensive policy framework in support of provincial development;

 

·         To allow enough time to review the various issues identified and formulate feasible strategies to address the traditional constraints to rural development in Solomon Islands.

 

A project document on the proposed preparatory assistance phase has been prepared by the Rural Development Division.

 

More details to add to this Report are contained in the following Appendices:

 

Appendix A:           List of international and national staff assigned to the Project

 

Appendix B:           List of fellowships awarded

 

Appendix C:  List of major items of equipment provided

 

Appendix D:  List of  Project Outputs (Documents and Maps) prepared by the Project

 

 

 

APPENDIX A

 

List of International and Local Staff

 

A.        International Staff

 

0.0              Nestor M. Pestelos, Chief Technical Adviser 

Hired Oct 97; end of appointment: Dec 01

 

1.0              Mary Grace Corpuz, UNV Project Planning Specialist

Hired Nov 97; end of appointment: Nov 99

 

B.        National Staff  (As of Dec 01)

 

LOCAL STAFF PROFILE  -  SIDAPP

 

Name of Officer

Title

Current                      Proposed

Salary Scale

Current                        Proposed

Joseph Rausi

Rural regional planning consultant

Director

Project Post

 

Level 13/SS1

 

 

 

 

 

Rence Sore

(study Leave to USP)

Acting Chief Training Officer

Reconsidered for

Re-assignment to another agency

Level 8

 

 

 

 

 

 

Alan Agassi

Acting Chief Training Officer, SIDAPP Project Coordinator

Chief Rural Development Officer (Training)

Level 6

Level 9/10

 

 

 

 

 

Alick Misibini

Principal Planning Officer

(Budget & Accounts Officer)

Principal Rural Development Officer

(Budget & Accounts)

Level 8

Level 8/9

Gilmour Pio

Web Master

(Acting café manager)

Principal Rural Development Officer (Information & Communications)

Project Post

 

Level 8/9

 

 

 

 

 

Meffry Awao

Principal Planning Officer

(Acting Planning & Monitoring Officer)

Principal Rural Development Officer

(Planning & Monitoring)

Level 5

Level 8/9

 

 

 

 

 

Selina Boso

(study leave to USP)

Principal Planning Officer

Training & Institutional Building

Principal Rural Development Officer

(Training/Gender Balance)

Level 7

Level 8/9

 

 

 

 

 

Vacant

Senior Administration Officer

Senior Administration Officer

Project Post

(eq. L 9)

Level 7/8

 

 

 

 

 

Nina Tuhaika

Senior Web Master

Web Master

Project Post

(eq. L 5)

Project post

(eq. L7)

 

 

 

 

 

Francis Fiku

Logistics Officer

Logistics Officer

Project Post

(eq. L 5)

Level 6/7

 

 

 

 

 

Vacant

Programme Secretary

Personal Secretary

Project Post

(eq. L5)

Level 5/6

 

 

 

 

 

Richard Tonganiade

Protocol Officer/Driver

Protocol Officer/Driver

Project Post

(eq. L 4)

Level 3/4

 

 

 

 

 

Philip Buarafi

Café Assistant

Café Assistant

Project Post

(eq. L4)

Project Post

(eq. L 4)

 

 

 

 

 

Ralita Bule

Café Assistant

Café Assistant

Project Post

(eq. L 4)

Project Post

(eq. L 4)

 

 

 

 

 

Doris Takila

Café Assistant

Café Assistant

Project Post

(eq. L 4)

Project Post

(eq. L 4)

 

 

 

 

 

Melitas Biru

Office Clear

Office Cleaner

Project Post

(eq. L 3)

L 2/3

 

 

 

 

 

 

 

 

 

C.        Other Local Staff Assigned to SIDAPP

 

1.      Anthony Seketa, Permanent Secretary and National Project Coordinator

Nov 97 to Sep 00; appointed PS for Public Service

 

2.      Edmund Gagahe, Director; Feb 98 to Mar 99; appointed PS for Environment

 

3.      Corina Rechenberg, Administrative Officer, Nov 97 to May 99

 

4.      Grace Dolah, Administrative Officer, Jun 99 to Jun 01

 

5.      Anne Vave, Programme Secretary, Dec 97 to Jun 99

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX B

 

List of Fellowships/Study Tours

 

 

On attachment to the Administrative Division, UNDP Suva

 

-Ms. Corina Rechenberg, Jan – Feb 98

 

Study tour to the Philippines (Role of Training Institutions in Rural Development)

19 – 25 May 1998

 

-Hon. Japhet Waipora, Minister for Provincial Government and Rural Development

 

-Hon. David Oeta, Premier, Malaita Province

 

-Silas Chekana, Permanent Secretary for Provincial Government

 

-Edmund Gagahe, Director, Provincial Government Development Unit

 

-Rence Sore, Chief Training Officer

 

Study tour on Local Governance and Participatory Planning in Southern Philippines 

12 April to 05 May 1999

 

-Alan Agassi, Planning and Monitoring Officer

 

-Selina Z. Boso, Training and Institution Building Officer

 

-Alick Misibini, Budget and Accounts Officer

 

-Albert Toata, National Trainer and Physical Planner

 

-Harry Waitara, National Trainer and Physical Planner 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX C

 

List of Equipment and Project Assets

 

 

 

Note:

 

Please refer to Handover Agreement signed by the Ministry.

 

 

APPENDIX D

 

 

List of Project Outputs (Documents and Maps)

 

Published Outputs

 

1998

 

1.      Capability Assessment of the Solomon Islands Ministry of Provincial Government and Rural Development (Tarcisius Kabutaulaka et al)

 

2.      Proposed Capability Reforms  for Ministry of Provincial Government and Rural Development (Richard N. Kelloway)

 

3.      Comprehensive Development Orientation and Skills Training Programme

 

4.      Primer on the Community Development Grant Component of the Rural Community Development Fund (RCDF)

 

5.      Constituency Action Planning and Project Development Manual

 

6.      Basic Readings on Constituency Action Planning and Project Development Manual

 

7.      Constituency Development Profile and Action Plan (Book 1) for Gao-Boguto, Isabel

 

8.      Compilation of Projects (Book 2)  for Gao-Boguto, Isabel

 

9.      Constituency Development Profile and Action Plan (Book 1) for Central Kwara’ae, Malaita

 

10.   Compilation of Projects (Book 2) for Central Kwara’ae, Malaita

 

11.  Constituency Development Profile and Action Plan (Book 1) for Baegu-Asifola, Malaita

 

12.  Compilation of Projects (Book 2) for Baegu-Asifola, Malaita

 

13.  Constituency Development Profile and Action Plan (Book 1) for East Kwaio, Malaita

 

14.  Compilation of Projects (Book 2) for East Kwaio, Malaita

 

15.  Constituency Development Profile and Action Plan (Book 1)  for Rennell and Bellona

 

16.   Constituency Development Profile and Action Plan (Book 2) for Rennell and Bellona

 

17.  A Report: Study Tour on the Assessment of Training Institutions in Rural Development

 

18.  Training Design: Basic Course on Communication, Training, Planning and Management

 

19.  Training Design: Needs Assessment for Development Trainers

 

20.  Training Design: Orientation on Governance and Provincial Government

 

21.  Training Design: Basic Course on Development Training and People-Centred Planning

22.  Training Design: Basic Course on Project Monitoring

 

23.  Basic Readings on Project Monitoring and Evaluation

 

24.  Terms of Reference for Provincial Government Review and Strengthening Programme

 

25.  Summary of Policies for Provincial Governance

 

26.  1998 SIDAPP Annual Report

 

1999

 

27.  Constituency Development Profile and Action Plan (Book 1) for Maringe-Kokota

 

28.  Compilation of Projects (Book 2) for Maringe/Kokota, Isabel

 

29.  Constituency Development Profile and Action Plan for Hograno/Kia/Havulei, Isabel

 

30.  Compilation of Projects (Book 2) for Hograno/Kia/Havulei, Isabel

 

31.  Constituency Development Profile and Action Plan for East Are-are, Malaita

 

32.  Compilation of Projects for East Are-are, Malaita

 

33.  A Report: Course on Local Governance and Participatory Planning (Ateneo de Davao) and Study Tour on Local Level Planning in Southern Philippines

 

34.  PGDU Manual on Constituency Profiling, Action Planning and Project Preparation

 

35.  A Report: Assessment of SIDAPP Modules

 

-Orientation Seminar for Provincial Government Officers and Development Partners

-Constituency Profiling and Action Planning Workshop

-Training of Provincial Trainers on Project Preparation and Appraisal

 

35.  Survey of Internally Displaced Persons (IDPs) in 210 Villages of 5 Constituencies (Central Kwara’ae, East Kwaio, East Are’are, Lau Baelelea, Baegu Asifola) in Malaita

 

36.  Assessment of Existing Project Monitoring System in Malaita, Isabel and Rennell and Bellona

 

37.  Assesment of the RCDF Loan Component in Maringe/Kokota, Hograno/Kia/Havulei, and Gao/Bogutu in Isabel, and West Kwara’ae, Malaita

 

38.  1999 SIDAPP Annual Report

 

2000

 

39.  Constituency Development Profile and Action Plan (Book 1) for North Malaita, Malaita Province

 

40.  Compilation of Projects (Book 2) for North Malaita, Malaita Province

 

41.  Constituency Development Profile and Action Plan (Book 1) for West Kwara’ae, Malaita Province

 

42.  Compilation of Projects (Book 2) for West Kwara’ae, Malaita Province

 

43.  Constituency Development Profile and Action Plan (Book 1) for Aoke Langalanga, Malaita Province

 

44.  Compilation of Projects (Book 2) for Aoke Langalanga, Malaita Province

 

45.  Constituency Development Profile and Action Plan (Book 1) for East Malaita, Malaita Province

 

46.  Compilation of Projects (Book 2) for East Malaita, Malaita Province

 

47.  Draft Manual on Community-Based Monitoring System

 

48.  Training Design: Basic Course for Peace and Development Volunteers

 

49.  Training Design: Training of Local Development Core Teams

 

50.  Consolidated Report on Internally Displaced Persons (IDPs) and Survey of Schools and Clinics

 

51.  2000 SIDAPP Annual Report


 

2001

 

46. Solomon Islands People First Network (PFnet):

      The pioneering digital-divide ICT project

       Reaching out to and informing people of Solomon Islands  

         

47. Constituency Development Profile and Action Plan (Book 1) for Ulawa Ugi,

      Makira Ulawa Province

 

48. Compilation of Projects (Book 2) for Ulawa Ugi, Makira Ulawa Province

 

49. Basic Readings on Digital Devide

 

50. Provincial Development Profile – Central Province

 

51.Provincial Development Profile – Temotu Province

 

52.  Provincial Development Profile - Malaita Province

 

53.  Provincial Development Profile – Choiseul

 

54.  Provincial Development Profile – Makira

 

55.  Provincial Development Profile – Isabel

 

56.  Provincial Development Profile – Guadalcanal

 

57.  Provincial Development Profile – Rennell and Bellona

 

58.  Provincial Development Profile – Western Province

 

59.  Government Financial Management for Balanced and Equitable Development

 

60.  A Report: Current Development Initiatives and Their Bearing on Future Policy Directions

 

61.  Programme Framework: National Integrated Rural and Provincial Development Programme (NIRPDP)

 

62.  Project Document : Schools Rehabilitation Project for Provinces Most Affected by the Social Unrest

 

63.  PF Net Newsletter

 

64.   Atlas of Solomon Islands

HANDOVER NOTES

 

Solomon Islands Development Administration and Participatory Planning Programme – SIDAPP (SOI/96/004)

 

Prepared by the Chief Technical Advisor, Nestor M. Pestelos, for submission to Government on behalf of UNDP and UNOPS

 

We have indicated below the current status and proposed actions for each area of concern during the immediate post-TPR period as possible guide to the Joint Management Committee (JMC) which has assumed most of the tasks previously discharged by the CTA, in cooperation with senior government officers in the Division. These matters have been discussed either formally or informally with members of the JMC.

 

 

 

Key Concern #1:

Formulation of a national programme based on lessons learnt and methodologies validated by the pilot project

 

 

 

CURRENT STATUS

 

 

PROPOSED ACTIONS

 

The Programme Framework has been prepared. A Task Force has been organized to provide policy and programme support to the preparation of such programme. A project document has been drafted for a preparatory assistance phase for the proposed national programme. The Programme Framework has been prepared to serve as guide in formulating the national programme that will succeed SIDAPP.

 

 

·          Follow-up with Ministry of Planning on the formal submission of the prodoc.

 

·          Conduct advocacy with potential donors for the proposed preparatory assistance project.

 

·          Revise the prodoc in the light of new requirements by the Government and prospective donors.

 

 

 

Key Concern #2:

Strengthening the Rural Development Division as focal point for the implementation of the proposed national programme

 

 

CURRENT STATUS

 

 

PROPOSED ACTIONS

 

The justification, organizational structure, job descriptions and other pertinent requirements

have all been complied with to make the RDD

take the place of the Provincial Government Unit in

 

 

the overall organisation of the Ministry of Provincial Government and Rural Development.  The proposal has been approved in principle by

the Public Service Division.

 

 

 

 

 

 

·          Provide for a formal recognition of the new Division by the Cabinet of the incoming Government so as to consolidate its position as focal point for the national programme on rural development

 

·          Ensure approval of funding for the new

      posts or levels of staff

 

·          Review the staff development plan and advocate for more government and donor support

 

 

Key Concern #3:

Support to People First Network

 

 

CURRENT STATUS

 

 

PROPOSED ACTIONS

 

 

The Internet Café continues to realize income that provides for staff salaries and operations costs. It has started to diversify its services.  A number of rural email stations are due for establishment in the next two months or so to add to the country’s first email station in remote Sasamungga, Choiseul.

 

The Embassy of Japan will provide for the consultancy fee for the Technical Adviser until February next year. Income from the Internet Café will not be enough to provide for this cost item.

 

Proposals for core funding have been sent to UNDP Suva, to the UNDP Thematic Trust Fund administered by UNDP New York, and the Human Security Fund donated by the Government of Japan and administered by the UN Secretariat.

 

 

 

·          Intensify advocacy work with donors on support to PFnet. The current strategy to involve NGOs and programmes wanting to be part of the network in resource mobilization work needs to be pursued vigorously.

 

·          Follow-up on UNDP’s support to the proposed project. Core funding is needed to carry out proposed project activities, e.g. establishment of 25 email stations all over the country; providing technical assistance to email stations; training volunteers to run the network, etc.

 

 

 

Key Concern #4:

Expand and consolidate the Rural Development Volunteers Association (RDVA) through gradual involvement of members in the operations and management of the Internet Café and rural email stations, as well as in other projects

 

 

CURRENT STATUS

 

PROPOSED ACTIONS

 

In less than three months, the RDVA has

assumed the status of a legally registered NGO with more than 30 financial members. Its Board of Trustees and Executive Committee are in place. 

 

The Electoral Commission provided it with a grant to conduct election awareness campaigns in two provinces, Choiseul and Central Province.  It has been

 

designated as implementing agency for the Schools Rehabilitation Project to be funded through the Human Security Fund now under consideration by the UN Secretariat.

 

 

·          Provide for a systematic recruitment of volunteers in areas targeted as locations of the rural email stations.

 

 

·          Initiate a training programme for members to prepare them for assuming tasks related to

 

PFnet and to the Schools rehabilitation project.

 

 

 

 

Key Concern #5:

Strengthen the Joint Management Committee (JMC) to facilitate effective coordination of activities amongst the three entities: Rural Development Division (RDD), Rural Development Volunteers Association (RDVA), and the People First Net (PFnet)

 

 

 

CURRENT STATUS

 

 

PROPOSED ACTIONS

 

 

The JMC was organized to serve as focal point for managing activities initiated by SIDAPP which are now in the process of being institutionalized.

Its organisation arose out of the need to provide a vehicle for sharing information, evaluating  project status regularly, as well as preparing and implementing work plans.

 

The committee is composed of the RDD Director; the RDVA Chairman; and the PFnet Programme Manager/Technical Adviser.

 

 

·          Assign specific duties to members which may cut across vertical responsibilities, e.g. training; monitoring projects, etc. to encourage greater coordination and effectiveness.

 

·          Improve overall office management, e.g. signing in attendance logbook, keeping track of files both hard copies and digital, assigning tasks to staff on a daily basis, more efficient use of office transport, etc.

 

 

 

 

 

 

Key Concern #6:

Proper maintenance equipment and other project assets

 

 

CURRENT STATUS

 

 

PROPOSED ACTIONS

 

 

A list of equipment, including the project vehicle, to be handed over to the Ministry and the Rural Development Division is attached. The list indicates the name of the government officer with specific responsibility for the proper use, storage and maintenance of each assigned asset. In the case of officers who are leaving or who have changed of assignment, e.g. CTA, Webmaster, Logistics Officer, etc. the equipment assigned to them will be transferred to the custody of the Budget and Accounts Officer (BAO) who concurrently discharges the functions of the Logistics Officer or Property Custodian.

 

Based on agreement with UNDP Suva, through the ARR and Desk Officer for the Solomons, Mr. Yuxue Xue, the vehicle, equipment and other project assets will be handed over to the Ministry through the Permanent Secretary, as witnessed by the Budget and Accounts Officer. 

 

 

 

 

 

 

JMC, through the BAO, to oversee the proper use and maintenance of existing equipment, including the project vehicle. Misuse or unwarranted personal use of these project assets need to be dealt with promptly within existing government rules and regulations, or those agreed upon between the project and the donor agency.

 

The JMC, through the BAO, to see to it that the project vehicle (Prado), is kept in a secure and safe place whilst not in use and that personal and possible family use is avoided so as to maintain its official status as a UN-donated equipment for project use.

 

The JMC, through the BAO and/or the Logistics Officer when a new staff is reappointed, to have a system for the regular monitoring of equipment use and maintenance.

 

(See attached Inventory of Project Equipment and Responsible Officers).